Besides this document, which discusses how much detail should be included and what decisions need to be made in such a plan, two documents are provided to departments to help create such a plan:

• A template, in Microsoft Word 6.0 format, for creating a departmental plan.
  
• A sample plan.

Customized Applications
The customized applications section of this web site has an overview of Y2K issues for customized applications, and a systematic, detailed process.

The detailed process has seven phases. The completion of the first two should be recorded on the overall Y2K planning document (template and sample provided). The last five phases should be tracked, application by application, on a spreadsheet (template and sample provided).

Research Equipment
The research equipment section of this web site provides a detailed process for research equipment assessment and remediation. As discussed in that section, the first steps are to appoint a project lead and to identify a team to conduct the inventory of research equipment.

Computers
As discussed in the computers section of this web site, the starting point for Y2K computer fixes (hardware, operating systems, applications, and data) is to treat this issue as a project. For larger departments, that may mean assigning a team to address the issue. For departments of any size, it means assigning someone to have overall responsibility.

Because of the large number of computers in departments, prioritization may be critical, at least in starting the project. Similarly, there should be milestones in order to measure progress for both critical and less critical computers, in each of the four areas (hardware, operating systems, applications, and data).

[Note that customized applications are addressed in a separate section of the plan (see above).]

Building Alarm and Access Control Systems
The building alarm and access control systems portion of this web site discusses both central systems controlled by the UC Police Department and decentralized (standalone) systems. The departmental plan should:

• Identify central systems needing upgrading, and the department's share of costs for upgrading these systems. (Estimated costs by building were given in the December 1, 1998 letter from Police Chief Harrision.)
  
• Discuss the source of funding for central system upgrades
  
• List any decentralized systems, the person assigned to ensure that they are Y2K compliant, the date that the assessment was completed, and the expected date that the system(s) will be Y2K compliant, if not already.

Networking Equipment
Some campus departments have responsibility for networking equipment connected to the campus network but not supported by CNS. For such departments, someone in the department should be assigned to check departmental networking equipment, identify needed fixes, and ensure that fixes or equipment replacement occurs well before December 31, 1999.

Administrative Equipment
Someone in the department should be assigned to do a survey of administrative equipment in the categories posted in the Administrative Equipment section. That section has a five-step suggested plan for doing this survey. (Step 6 is to check the page at least once every two months to see if any new categories have been added.)

Leased Buildings
The leased buildings portion of this web site lists all buildings leased by the campus, according to Real Estate Services records. It also contains a copy of a letter requesting identification by each UC tenant department of to identify someone physically located at each leased building who can work with the landlord to resolve issues and report any problems.

Departments should identify if they have any leased space, ensure that it is listed on the web site, and for each leased building used for the department, identify a liaison person and notify Real Estate Services of such person.

Supplies and Services
Departments which gets supplies (for example, chemicals) or services whose interruption would cause significant problems should look at the Campus Vendors (link) web pages to see what actions should be taken to minimize such problems.

The message for faculty and staff in the department should be that some countries are well behind the U.S. in fixing their Y2K problems; and that even in the U.S., some production, transportation, and communications problems are likely occur in January 2000. Ordering of some extra supplies in the last quarter of calendar year 1999 seems appropriate, assuming adequate, secured storage space and little risk of spoilage.