Last updated: March 31, 1999

Customized Applications

Project lead: I.S. Manager Debra Brantz

Date of completion of inventory of applications: March 20

Date of completion of spreadsheet to track progress on applications: March 23. Document name is: trakxmpl.xls

All costs and timelines are being estimated and tracked on an application-by-application basis. Funding is available from current departmental sources.

Research Equipment
Project lead: Staff Associate Reb Ezritti

Date of completion of inventory of research equipment: estimated to be May 21

Date of completion of assessment of research equipment: estimated to be June 15.

Date of completion of contacts with manufacturers: estimated to be June 30.

Date of completion of decisions to fix, replace, or discard, for all equipment: estimated to be July 31.

All costs and timelines are being estimated and tracked on an item by item basis. Total costs and funding sources have not been identified.

Computers
Overall organization: computers in the department were divided into six groups (the two servers make up two of those groups)

Project leader: a project leader was assigned for each group of computers. Project leaders are expected to share information.

Target dates:

Applications: By May 15, a list of standard applications is to be prepared (except for the two servers). By May 31, all applications not on the standard list are to be identified. By June 30, problems with non-standard applications are to be identified, and by July 31, these are to be corrected if fixes are available. By August 31, standard applications are to have problems identified, and by September 30, these are to be corrected if fixes are available.

Hardware: This is an issue only for PCs. To be corrected by June 30, except for older equipment where this is not cost-justified.

Operating systems: Target date for fixing is also June 30. Three Windows 3.1 computers cannot be made fully Y2K compliant at the OS level; a decision will be made by the end of September whether to replace these (it is not cost-effective to upgrade them).

Data (databases, spreadsheets, data transfer): Work on data (spreadsheets, etc.) will largely be delegated to faculty and staff employees. Training sessions have been scheduled for 4/15, 4/25, and 5/1, for the entire department.

Building Alarm and Access Control Systems:
Central systems needing upgrading: The department's share of costs for upgrading the centrally-linked card key access system in Highrise Hall is $25,000.

Funding for central system upgrades: Discussions have been held with the Dean of the Division of Boolean Logic, and a budget augmentation request has been submitted.

Decentralized systems: The department has no standalone alarm or access systems.

Networking Equipment
Project lead: P/A III Draz Arzinizi

Date departmental networking equipment assessment was completed: March 29.

All costs and timelines are being estimated and tracked on an item by item basis. Only one item has been identied as a problem; it needs a software upgrade, which is available at no cost.

Administrative Equipment:
Survey completion date, extent of problem: a survey, using the categories posted on the UCB Y2K web site, was completed on March 25, 1999, by the department MSO. The department has several fax machines, VCRs, and other peices with administrative equipment that are not Y2K compliant.

All costs and timelines are being estimated and tracked on an item by item basis. Total cost is minimal.

Leased Buildings
Extent of leased space: One unit of the department, the Museum, is located in leased space.

Building liasion: The deputy Curator has been identified to Real Estate Services as the liaison for the department for this leased building.

Supplies and Services
Faculty members have been asked to identify any critical needs and make arrangements with the purchasing unit in the department to ensure that an interruption in supplies in January 2000 will not impact instruction or research. Faculty members have been asked to bring any storage space or funding issues to the attention of the MSO, if possible by July 31st. Unless needs are brought to the attention of the MSO, it will be assumed that instructional and research issues will be dealt with by individual faculty members. The MSO will handle supplies and services for administrative operations.